Privacy Policy

Privacy Policy

This privacy statement informs you as a visitor to our internet pages about the use of personal data which is processed within the EPOC website, an EU funded project, coordinated by Bielefeld University. With this privacy statement, Bielefeld University as the data controller fulfils its obligation to provide information in accordance with Art. 13 of the EU General Data Protection Regulation (EU-GDPR). 

On internet pages in which data is collected via forms, additional information is provided on the processing of personal data gathered there.

1. Hosting and Content Delivery Networks (CDN) External Hosting 

This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site. 

The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR). 

Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data. 

We are using the following host:
Elgendorfer Str. 57
56410 Montabaur

Execution of a contract data processing agreement 
In order to guarantee processing in compliance with data protection regulations, we have concluded an order processing contract with our host. 

2. Responsibility

The controller responsible for data processing is Bielefeld University, a legal entity under public law established by the state of North Rhine-Westphalia (NRW). It is represented by its rector, Prof. Dr. Ing. Gerhard Sagerer.

Contact details for the data controller
Bielefeld University
Universitätsstr. 25
D-33615 Bielefeld

+49 (0) 521/106-00

Contact details of the responsible parties of the project
+49 521 / 106-6931

Contact details for the data protection officer
The data protection officer can be reached by post at the data controller's address (see above). 
+49 (0) 521 / 106-5225

3. Which data is processed at Bielefeld University?

Storage of browser data 
Generally, when you visit a website, information is automatically stored for technical reasons in server log files that your browser transmits to us.

This information consists of:

  • IP address
  • file names
  • access status (http status code)
  • amount of data retrieved
  • date and time of the server request
  • referrer URL (the previously visited page will only be saved in the log in case of an error (Error 404)

These collected data are used for purposes of identification and to detect unauthorized attempts to access the web server and cannot be assigned to a specific individual. A comparison with other databases or a disclosure to third parties does not take place. Data is stored for seven days and erased after it has been used for anonymous evaluation for statistical purposes. Data the further retention of which is required for evidentiary purposes shall be exempted from the deletion until the final clarification of the respective incident.

Forms and web-based services 
At some places on the website of Bielefeld University there is the option to share additional personal data by way of forms or through the use of web-based services. The use of these services takes place on a voluntary basis. Details as to which data are collected and processed in each case are stated in the corresponding forms or web-services. The use of these additional features and the associated input of personal data is undertaken solely on a voluntary basis by the user. The data will be processed exclusively for the purpose stated there. If data is passed on to a third party, this will only be done on the basis of a legal permission or with the informed consent of the data subject.

Your browser also stores so-called "cookies". Cookies are small files that can be stored by the website provider in the directory of the browser programme on the user's computer. These files contain text information and can be read again by the provider when the page is revisited. The provider can use these cookies, for example, to always deliver pages in the language selected by the user.

The storage of cookies can be switched off in your browser settings or assigned an expiry date. By deactivating cookies, however, you may not be able to use certain functions of the website that are managed via cookies which could have a negative impact upon the usability of the website.

EPOC uses cookies for the following purposes on its website:

  • Recognition of a user during a session in order to assign language preference and other personal settings (e.g. with a session cookie).

Furthermore, individual web applications (learning platforms, forums, blogs, etc.) linked via the web pages may set additional cookies if necessary. These are detailed in the privacy policy statements of the respective services, insofar as they deviate from this privacy policy.

If you delete the opt-out cookie from your browser, you must repeat the process.

The use of social media 
LinkedIn, Twitter

The website of EPOC does not embed social media plugins (e.g. "like" buttons) of the social networks LinkedIn, Twitter or Instagram. This means that no data is transferred to external social networks when you access the EPOC website. However, once you click on the icons/symbols/links of the social networks which are found on the EPOC website you will visit the pages they link to and therefore leave the webpages which lie within the responsibility of Bielefeld University. Upon visiting the external websites, the conditions of the respective provider/social network apply.

For the integration of videos onto their website, Bielefeld University respectively EPOC uses the service provider YouTube LLC, 901 Cherry Avenue, San Bruno, CA 94066, represented by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Normally, when you visit a page with embedded videos, your IP address is sent to YouTube and cookies are installed on your computer. However, Bielefeld University has enabled the "privacy-enhanced mode" for YouTube videos on its website (in this case, YouTube still contacts Google's DoubleClick service, but according to Google's privacy policy, personal data is not evaluated). This means that YouTube will not store information on visitors to the University website unless they watch on the video. If you click on the video to watch it, your IP address will be transmitted to YouTube and YouTube will know that you viewed the video. If you are logged in to YouTube, this information is also associated with your user account (you can prevent this by logging out of YouTube account before viewing the video).

Bielefeld University respectively EPOC has neither knowledge of nor influence over the collection and use of your data by YouTube. Further information can be found in YouTube's privacy statement. For general information on how to manage and disable cookies, please refer to the cookies section on this page.

For more information on how YouTube handles user data, please consult the YouTube Data Privacy Policy under:

4. Legal bases

Bielefeld University collects and processes the above-named data and log files required for the technical operation of the website in order to safeguard the technical security of the systems. It also collects and processes data in the context of web analysis in order to safeguard the legitimate interests of the University in accordance with Art. 6 Para. 1 lit. f. of the General Data Protection Regulation (EU-GDPR). These data are necessary to deliver our online services, for the secure operation of the web servers as well as to improve our website and are only used for the purposes as stated in each case.

The processing of additional data via forms and web-based services shall only be lawful if the data subject has given consent pursuant to Art. 6 para.1 lit. a. of EU GDPR or is necessary for the performance of a task carried out by Bielefeld University pursuant to Art. 6 para. 1 lit. e. in conjunction with the Higher Education Act of the State of North Rhine-Westphalia (HG NRW).

5. Data transfer

As a matter of principle, we do not pass on personal data which is processed during a visit to Bielefeld University's internet pages to third parties. In some circumstances, this may be necessary if we are required by law to do so, for example, transmission to criminal prosecution authorities to clarify criminal offences within the framework of the provisions of the German Code of Criminal Procedure (StPO) or for the purpose of asserting claims for damages in the event of copyright infringements. Where technical service providers have access to personal data, this happens on the basis of a contract pursuant to Art. 28 of EU GDPR.

No personal data is transferred to countries outside the European Economic Area and associated countries (no third country transfer). If this should become necessary you will be informed.

6. Your rights as a data subject

As a data subject, you can assert the rights granted to you by the EU-GDPR at any time, insofar as these apply to the data processing:

  • the right of access by you as the data subject to obtain confirmation of whether and which data concerning you are being processed (Art. 15 EU GDPR);
  • the right to request rectification of inaccurate or incomplete data pertaining to you (Art. 16 EU GDPR)
  • the right to erasure of your personal data in accordance with Art. 17 EU GDPR
  • the right in accordance with Art. 18 EU GDPR to obtain restriction of data processing;
  • the right to object to the future processing of your personal data in accordance with Art. 21 EU GDPR.

In order to operate and maintain the web services of EPOC it is necessary that we collect data and store data in log files. Users may therefore not object to this. Although IP addresses may be regarded as personal data, the EPOC does not assign them to individuals. Because of this, the EPOC cannot fulfil a request by the user for information as there is no IP address associated with them.

In addition to the aforementioned rights, you have the right to lodge a complaint with the respective data protection supervisory authority (Art. 77 EU GDPR).

Validity of this privacy statement

We reserve the right to amend our privacy policy, in order to adapt to changes in relevant laws and regulation and to better meet your needs as the user of our website.

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