EPOC Registration

Information about the processing of personal data provided by submitters for the International Conference within the EU project 956107 Innovative Training Network „Economic Policy in Complex Environments (EPOC)

With these data protection notices, the coordinator of EPOC, Bielefeld University, as the data controller seeks to comply with its duty to inform applicants about the type of data collected and how it will be processed in accordance with Articles 13 and 14 of the EU General Data Protection Regulation (GDPR). Terms such as "personal data", "processing", "data controller", "third party", etc. are used as defined in Article 4 GDPR.

1. Contact information

The controller responsible for data processing is Bielefeld University, a legal entity under public law established by the state of North Rhine-Westphalia (NRW). It is represented by its rector, Prof. Dr. Angelika Epple.

Contact details for the data controller
Bielefeld University
Universitätsstr. 25
D-33615 Bielefeld

+49 (0) 521/106-00
post@uni-bielefeld.de
https://www.uni-bielefeld.de

Contact details of the responsible parties of the project 
epoc@uni-bielefeld.de
+49 521 / 106-6931
http://www.epoc-itn.eu

Contact details for the data protection officer
The data protection officer can be reached by post at the data controller's address (see above). 
+49 (0) 521 / 106-5225
datenschutzbeauftragte@uni-bielefeld.de

2. Purposes and legal bases of the data processing

As part of your submission to the EPOC international conference, you will be submitting to the consortium the personal data provided in your submission form. This data will be processed, with the purpose of carrying out the selection process for the conference, at the seven EPOC universities and to ensure the necessary participation of the programme committe and scientific committee in the selection process.

For the purpose of completing the selection process, your submission documents will be reviewed by the committees mentioned above. Data will not be forwarded to third parties and will used only for the purpose of selection and, in case of acceptance for the conference, for the purpose of making the conference programme public.

3. Data storage period, subsequent deletion

The submitted documents will be deleted 2 months after completion of the conference. Local data protection regulations provide the legal basis for the storage of personal data for further durations.

4. Your rights as a data subject

As a data subject, you have certain rights under GDPR that you may assert at any time:

• the right to obtain information about whether or not personal data concerning you is processed, and if so, what categories of data are being processed (Article 15 GDPR),
• the right to demand the rectification or completion of data concerning you (Article 16 GDPR),
• the right to erasure of your personal data (Article 17 GDPR),
• the right to demand that the processing of your data be restricted per Article 18 GDPR,
• the right to withdraw your consent to processing at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal (Article 7 (3) GDPR),
• the right to object to the future processing of your data (Article 21 GDPR).

Please note: If you choose to withdraw your consent to processing or demand erasure of your personal data, your application cannot longer be considered for the position you originally applied for as the data it contains can no longer be processed.

In addition to the aforementioned rights, you have the right to lodge a complaint with the data protection supervisory authority (Article 77 GDPR); for example, the EPOC network coordinator, Bielefeld University, is under the supervision of the: 

North Rhine-Westphalia State Commissioner for Data Protection and Freedom of Information
(Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen)

Kavalleriestr. 2 – 4
D-40213 Düsseldorf